Gone are the days when HR professionals needed to maintain excel sheets to monitor and manage employee productivity. Modern companies rely on automated attendance systems, and cloud computing is the most popular. The adoption of a cloud-based time and attendance system is continuously increasing due to numerous challenges, such as the stress of entering payroll information manually, remote working, spending time creating reports, and calculating salaries based on working hours. The arrival of the COVID-19 further fueled the demand for attendance management software to enable remote work seamlessly without investment in hardware and infrastructure.
In Cloud solutions, software vendor provides and manages the software, data, configurations, and everything related to those aspects. Companies don't need to invest in the IT department, dedicated company server or anything else. There are no installations, infrastructure, or maintenance requirements.
Let's dive a little bit more into the topic to know how cloud-based attendance management system has transformed the management of the modern workforce.
In the absence of a robust attendance system, tracking employee attendance becomes a cumbersome process. Some of the primary issues faced by the organizations when they depend on manual attendance management are maintaining the records of absenteeism, overtime calculation, clock-ins, and shift timings to calculate and monitor workforce productivity.
The cloud-based attendance management system is an apt solution to all the issues with employee tracking while maintaining a smooth workflow. Deploying cloud-based attendance software is simple as the user needs to log in to mark attendance. Whenever employees clock in or clock out, their data will be immediately sent and stored on the cloud-based attendance software. Subsequently, the system will automatically compile the data into a broad range of reports. Admin can use the data stored in the cloud to calculate the working hours of the employees and can access other details in real-time. The admin can also add new employees and remove existing employees as Given the risks, attendance software developers add an array of features to make the system more secure and fraud-free. For example, Minop, a SaaS-based attendance solution provider, allows employees to mark their attendance with a camera to make the process more reliable. Companies are also using liveness detection to track the time and attendance of employees, taking the attendance system to the next level.
Most of today's employees are young adults who prefer a technology-driven system that gives them more flexibility and convenience. And cloud computing is a good fit for the job. All operations, from check-in to report retrieval, are quick and straightforward.
Cloud-based attendance management software enables an admin to get the data about location whenever an employee clock-in. This feature is crucial for the business relying on fieldwork as it will help them ensure that their authorized employees are reaching the site on time.
In the digital era, making the operation compatible with mobile phones is the best thing to make it easy and user-friendly. Most modern attendance management comes with a mobile application which allows employees to clock in on their mobile phones, regardless of their location. And admin can also fetch the customized reports with just by few taps on their smartphones.
Integration and security
Cloud-based attendance management can easily integrate with most payroll software systems. It also ensures security as the data is stored online. A company can protect data by redundant backups stored in secure offsite data centres.
An automated system makes the attendance system frictionless and seamless to save time and resources. Admins as well employees can perform their attendance related to tasks within seconds. It also frees up managers' time to focus on other mission-critical tasks, such as hiring and retaining employees, managing vendors and suppliers, and meeting customer demand.
Given the benefits of incorporating a cloud-based time attendance system, it's no exaggeration to say that it's the need of the hour and the future of employee monitoring. Modern attendance software has the potential to increase employee productivity significantly. With technological advancement, it would become more helpful and cost-effective.